• UCD Policies
• Administrative Policies and Campus Guidelines
• Fiscal and Finance Policies
• Grants and Contracts
• Human Resources
• Contract Signature Matrix
• AHEC, CU System, State, and other Relevant Policies
• Auraria Higher Education Center Campus Policies
• Student
• CU System Policies
• Regent Laws
• Regent Policies
• State of Colorado Policies

Site Index

The University of Colorado is governed by an elected Board of Regents, which has created certain documents to define its work and for the governance of the University.  The primary documents are the Laws of the Regents.  In their meetings, the Board of Regents often adopts Regent Policies, which further define, extend, or implement the Laws.

Certain Regent Laws or Policies and some actions the Regents take during their meetings direct the University President to issue administrative policies to implement specific aspects of Regents Laws or Regents Policies.  These system Administrative Policy Statements apply to all four campuses and to CU System administration.  A system Administrative Policy Statement may direct the campuses to adopt their own campus-specific policy on a particular matter.

In the Laws of the Regents, Article 3.B.6(A), the Board defines the Chancellors as the chief academic and administrative officers responsible to the President for each campus.  Administrative Policy Statement, Delegation of Authority to Chancellors to Adopt or Approve Campus By-Laws, Rules, Regulations and Guidelines,  provides delegation from the President to campus chancellors authority to create governing policies for their campuses  These campus policies are provided herein as a resource to departments needing information on applicatible policies, procedures and rules.

 

University of Colorado Denver

Policies and Guidelines

The following policies are presented in several formats, including Microsoft Word documents (DOC), Microsoft Excel Documents (XLS) and Adobe Acrobat Documents (PDF). If you do not have the software to display these files, please use the following links to download free readers.

• Microsoft Word Document Reader (DOC)
• Microsoft Excel Document Reader (XLS)
• Adobe Acrobat Reader (PDF)

 

For ease in locating a particular policy or form, use the policy search tool below and search by topic, type, keywords, etc.

 

CLICK HERE FOR THE POLICY SEARCH TOOL

 

UCD Policies and Guidelines

Administrative Policies and Campus Guidelines
(All Campuses)

• Access and use of Building Patios, Balconies, Decks and Roofs
  • Patios, Balconies, Decks and Roofs Policy Addendu
• Conflict of Interest
• Distinguished Professorships
• Enrollment and Billing
• Establishing UCD Policies
  • MS Word Version
• Faculty Staff Tuition Waivers
• Monitoring Research Equipment
  • Exhibit A-Equipment Monitoring Agreement
  • Security Monitored Equipment Placard
• Personally Identifiable Information - Records Act
• Program Discontinuance for Internally Initiated Program Discontinuance When Tenure or Tenure-track Faculty Face Dismissal
• Rallies, Assemblies, Demonstrations, and Expressive Activities
• Scheduling Classrooms and Other Spaces
• Signature Authority
  • Exhibit A-Contract Signature Matrix
• Students Called for Military Duty
• Use of UCD Campus Facilities

Facilities Policies

• Facilities Operations Building Maintenance Responsibilities
  

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Fiscal and Finance Policies

• Accounts Receivable
  • Exhibit A-Credit Authorization Information
  • Exhibit B-Sample Accounts Receivable Aged Balance (XLS)
  • Exhibit C-Blank Accounts Receivable Aged Balance (XLS)
  • Exhibit D-New Account Worksheet (XLS)
• Cash Receipts and Deposits
  • Exhibit A-Cash Receipts Forms and Instructions (XLS)
• Credit Card Acceptance
  • Exhibit A-Credit Authorization Information
  • Exhibit B-Questions and Answers
• Enrollment and Billing
• Gift Cards
  • Exhibit A-Request for Gift Card Purchase Authorization
  • Exhibit B-Statement of Responsibility and Instructions to Designated Gift Card Custodians
• Moving and Relocation Expense Reimbursement
  • Exhibit A-Moving Expense Reimbursement Form
• Parking
• Petty Cash (removed) Click to go to Office of University Controller’s Petty Cash Procedural Statement
• Service Centers, 2-8
  • Exhibit A-Summary of Policies Applicable to Service Centers
  • Exhibit B-How To Do A Cost Study
  • Exhibit C-Cost Study Example and Instructions
• Study Subject Payments
• Unrelated Business Income Tax
  • Activity Questionnaire for Unrelated Business TaxableIncome Determination
    

Grants and Contracts

• Closeout of Sponsored Projects, 4-6
  • Exhibit A-Downtown Campus Process and Procedures
  • Exhibit B-Anschutz Medical Campus Process and Procedures
• Cost Sharing, 4-8
  • Exhibit A- Downtown Campus Process
  • Exhibit A-1-Downtown Campus Cost Sharing Form (XLS)
  • Exhibit B-Anschutz Medical Campus Process
  • Exhibit B-1-HSC Cost Sharing Documentation and Project Request Form
• Cost Transfers on Sponsored Projects, 4-12
  • Sponsored Projects Cost Transfer Authorization Form
• Direct Charges to Federally Sponsored Projects, 4-7
  • Exhibit A-Downtown Campus Process for Direct charging Administrative Expenses
  • Exhibit B-Procedures for Anschutz Medical Campus
  • Exhibit B-1-Instructions for A-21 Checklist for Direct charging of Administrative Costs to Federal Projects
  • Exhibit B-2-Checklist for Direct Charging of Administrative Costs to Federal Projects
  • Exhibit C-Direct Charging Administrative Costs that are Normally Considered F&A
  • Exhibit D-Faculty and Other Salary Expenses
  • Exhibit D-1-Electronic Personnel Effort Reporting Instructions and Information
  • Exhibit E-Quick Reference for Sponsored Projects Expenditures on Federal Awards
  
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Human Resources

• Anti-Violence
• Applicants for Faculty and Exempt Professional Employment
• Background Investigations
• Campus Closures
• Chancellor’s Equal Opportunity Statement
• Compensation for Classified Staff
  • Quick Reference Guide for In-Range Movements and Discretionary Pay Differentials
• Compensation for Officers and Exempt Professionals
• Disability Accommodation
• Employee Discounts, Referral Sources, and Resources
• Employee Fringe
  • Exhibit A-Fringe Benefit Rates for the Current Fiscal Year - Downtown Campus
  • Exhibit B-Fringe Benefit Rates for the Current Fiscal year - Anschutz Medical Campus
  • Exhibit C-Fringe Benefit Rates Cross Reference
• Employment Eligibility Verification (Form I-9)
  • List of Acceptable Documents - Form I-9
• Exempting Positions from the State Personnel System
• Expedited Search Process for Faculty at DC
• Expanded Faculty Housing Assistance Program
• Faculty Compensation - DC
• Faculty Compensation - AMC
  • Exhibit A-Process for Promoting and Hiring Faculty
  • Exhibit B-Annual Faculty Salary
  • Exhibit C-Form for Submission of Faculty Personnel Actions to Chancellor's Office    
  • Exhibit D-Delegation of Personnel Authority Table
• Faculty Hires with Tenure - DC
  • Exhibit A-Dossier Checklist
  • Exhibit B-Format of Letter to External Reviewer
• Family and Medical Leave for Classified Staff
• Family Medical Leave for Faculty and Exempt Professional Staff
• Hiring Process for Classified Staff
• Hiring Process for Full-Time Faculty
• Hiring Process for Officers and Exempt Professionals
• Holidays
• Holiday Schedule for 2008-2009
• Inclement Weather and Other Emergency Campus Closures-HSC
• Layoffs of Classified Staff
• Leave Bank for Classified Staff - DC - Pending
• Leave Sharing for Classified Employees - AMC – Pending
• Nepotism
• Nondiscrimination Procedures
• Payments of Unused Sick and Vacation Leave for Separating Employees
  • Exhibit A-Unused Leave Calculation Sheet for State Classified
  • Exhibit B-Unused Leave Calculation Sheet for Officers, Exempt Professionals, and Faculty
  • Exhibit C1-Unused Leave Separation Pay Form for Downtown Campus Employees - Org 3* only
  • Exhibit C2-Unused Leave Separation Pay Form for Anschutz Medical Campus Employees - Org 2* or 6* only
• Research Assistant/Associate (PRA) Hiring
• Research Assistant/Associate (PRA) Policy
• Research Assistant/Associate (PRA) Salary Bands
• Sabbatical Assignment Approval and Monitoring
  • Application for Sabbatical Leave
• Sexual Harassment Campus Appendix
• Spouse/Child Grant Program - DC
• Summer Faculty Appointment Hiring - DC
• Temporary Employee Hiring

Students

• Background Investigation Policy for Residents and Students in Anschutz Medical Campus Programs

 

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Downtown Campus-Specific Policies

‡denotes Auraria Higher Education Center Policy

• Academic Freedom
• Non-Degree Students - Signature Authority

Academic

• Academic Internships
• Colorado Community College Transfer Guarantee
• Discounted Tuition for the International Colleges
• Faculty Hires with Tenure
• Fall Semester Break
• Four Year Graduation Guarantee
• Graduation Deadlines
• Official Measures of English Language Competency
• Outcomes Assessment
• Posthumous Academic Degrees
• Student Attendance and Absences
• Student Participation in Commencement Ceremonies
• Students Called for Military Duty
• Syllabus
  • Syllabus Template
• Transfer Credit Limits
• Tuition Appeals

Computing

• Antivirus Software
  
• Computer Security and Windows Updates
  
• Computing Policy
  
• Email
  
• Remote Maintenance Client Software
  
• Web CMS Procedures
  
• Web Publishing
  
• Windows Domain
  
• Wireless

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Faculty

• Administrator's Salary on Return to the Faculty
  
• Collection of Racial or Ethnic Information
  
• Compensation Principles for Promotion and Tenure
  
• Faculty Emeritus and Emerita Designation
  
• Faculty Hires with Tenure
  
• Fall Semester Break
  
• Instructor and Senior Instructor Annual Review
  
• New Faculty Orientation
  
• Non-Tenure Track Teaching Faculty Review
  
• Reappointment, Tenure, and Promotion
  

Fiscal

• Compensation Principles for Promotion and Tenure
• Enrollment and Billing

General

• Protected Class Data

Students

• Academic Internships
• Colorado Community College Transfer Guarantee
• Exclusion of Persons from University Property
• Fall Semester Break
• Four Year Graduation Guarantee
• Official Measures of English Language Competency
• Posthumous Academic Degrees
• Signature Authority
  • Exhibit A-Contract Signature Matrix
• Special Events Involving Alcohol ‡
• Student Attendance and Absences
• Student Participation in Commencement Ceremonies
• Students Called for Military Duty
• Transfer Credit Limits
• Tuition Appeals
• Weapons on Campus ‡

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Anschutz Medical Campus-Specific Policies

Administration and Finance

Accounting and Budgeting

• Budgeting
  • Exhibit A-Request for Fund Balance Carry Forward or Plant Fund Transfer
• Check Cashing
• Cost Allocations
  • Exhibit A-GAR and CIR Current Year Rates - Anschutz Medical Campus
• Equipment
  • Exhibit A-UCD Tag Confirmation
  • Exhibit B-UCD Equipment Home Usage
  • Exhibit C-Department Transfer of Capital Equipment
  • Exhibit D-Medical/Scientific Equipment Disposal Request
  • Exhibit E-Computer, Peripheral, and Other Office Related Items Disposal Request
  • Exhibit F-Furniture Disposal Request
  • Exhibit G-Receipt for Loan of Capital Equipment
  • Exhibit H-Equipment Trade-In Form
• Establishing New Programs/Projects in the Appropriate General Ledger Fund Group
  • Exhibit A-Examples of Financial Activity by Fund Group
• Transfers
• Treasury Pooled Investment Earnings

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Business Practices

• Distribution of Technology Transfer Income
• License and Certification Fees, Memberships  or Dues
• Outgoing Shipments from UC Denver
  • Exhibit A-Request for Shipment Sample Form
• Postage Stamps
• Real Estate Management-Space Acquisition and Use
  
  • Exhibit A-Real Estate Terminology Commonly Found in Leases and Contracts
  • Exhibit B-Space Request Form (SRF)
  • Exhibit C-Project Request Form (PRF)
• Receiving Report
• Telephones
  
  • Exhibit A-Personal Billing Number Request Form (XLS)
  • Exhibit B-MCI Telephone Calling Card Request
  • Exhibit C-Departmental Cellular Agreement
• Transfer of Assets To or From Other Organizations
  
  • Exhibit A-Transfer of Assets To Another Organization
  • Exhibit B-Transfer of Assets From Another Organization

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Business Services

• Core Laboratory or Service Operations
  
  • Exhibit A-Accounting and Business Decision Diagram
  • Exhibit B-Matrix of Operating Models for Core Laboratories or Service Operations
• Financial Aid Awarded by Schools Programs and Department

• Inventories

• Property Insurance Coverage

• Reporting Fiscal Misconduct
• Unrelated Business Income
  • Exhibit A-Activity Questionnaire for UBTI Determination

• Use of Facilities and Equipment by Outside Parties or for Private Gain
  • Exhibit A-Space Request Form
  • Exhibit B- Indemnification and Hold Harmless Agreement
  • Exhibit C-Schedule of Rental Rates
    
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General Administrative Policies

• Access Control and Physical Security Standards
• Anschutz Medical Campus Major Art and Art Donations

• Campus Space Management

• Graduate Student Assistantships and Tuition Remission
  • Exhibit A-Tuition Remission Payment Form
• “Named” Spaces Transition Guidelines

• Open Records Requests

• Personally Identifiable Information - Open Records Act

• Retention of University Records
  • Exhibit A-Record Retention Schedule
• Safeguarding Customer Information

• Student Organizations
  • Exhibit A-Student Organization Affiliation Registration
  • Student Organization Agreement

 

Animal Care

• Institutional Animal Care and Use Committee (IACUC)

COMIRB

• Instructions for Clinical Investigators

 

Denison Library

• Denison Library

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Facilities Operations

• Authority Having Jurisdiction for Fire Prevention and Life Safety
• Building and Life Safety Code Review of Modular Furniture
• Building Operations Maintenance and Campus Policy
• Construction and Modification Code Compliance
• Elevator Emergency Procedures
• Modification or Securing of Exit Doors & Passageways
• Posting and Announcement Procedure
• Utility Interruption Request Procedures

Facilities Projects

• CCHE Capital Assets
• State Buildings and Real Estate Programs

Grants & Contracts

• Accounting for and Deposit of Gifts Through CU Foundation, 4-14
  • Exhibit A-University of Colorado Foundation Checklist for Gift Acceptance
• Application/Proposal Approval Process for Sponsored Projects, 4-05
  • Exhibit A-Approval of Application for Grant or Contract (Routing Form)
  • Exhibit B-Instructions for Completion of Approval of Application for Grant or Contract
  • Exhibit C-Consideration of Non-monetary Research Agreements Form
    
• Awards or Subscontracts with State of Colorado Agencies, 4-19
  • Exhibit A- Statement of Intent to Establish a Consortium Agreement
• Clinical Trials, 4-01
  • Exhibit A-Request for Intellectual Property Variance
  • Exhibit B-Hospital/Patient Care Charges/Codes
  • Exhibit C-Clinical Trials Required Form, Effort Commitment and Certification
  • Exhibit D-Clinical Trials Records Retention Schedule for Principal Investigators
• Conflict of Interest
• Contract Guidelines for Contracts with Other State of Colorado Agencies , 4-15
  
• CU Foundation Draw Down, 4-03
  • Exhibit A-Request for Transfer of funds to the University of Colorado
• Establishing a Sponsored Project Without an Award Document, 4-10
  • Exhibit A-Request for PreAward Program/Project Authorization
  • Exhibit B-PreAward Program/Project Authorization
  • Exhibit C-UCD Request for Deposit of Check
• Expenditure Contracts and/or Subagreements Under Sponsored Awards, 4-02
  • Exhibit A-Contract Review and Approval
  • Exhibit B-Request for Subcontract Agreement
• Facilities and Administrative Costs, 4-04
  • Exhibit A1-F&A Costs
  • Exhibit A2-Negotiated Agreement for F&A Costs Recovery
  • Exhibit B1-Facilities and Administrative Cost Variance Request
  • Exhibit B2-F&A Cost Variance Waiver Process
  • Exhibit C-F&A Cost Recovery Distribution Table
  • Exhibit D-Listing of On and Off-Campus Buildings
• Gifts Received from The Children's Hospital (TCH) 4-18
  
• Program Income, 4-11
  
• Retaining Residual Income from Federal Fixed-Priced Contracts
  
• Roles and Responsibilities for Sponsored Project Administration, 4-13
  
• Subrecipient Monitoring, 4-17
  • Exhibit A-Subrecipient Monitoring Invoice Review Checklist
• Transfer of Sponsored Project Financial Commitments Not Involving Assets to Other Organizations, 4-16
  • Exhibit A-Request for Approval to Transfer Sponsored Project Financial Commitments Not Involving Assets to Other Organizations

HIPAA

• HIPAA Policies and Forms

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Information Technology

• Password
• Secure Computing
• Use of Information Technology

International Students & Scholars

• International Students & Scholars - AMC
• International Students & Scholars - DC

Safety

• BRB Corridor Storage Cabinets Policy
• Children in Hazardous Areas
• Cold Storage of Flammable Liquids
• Declination of Hepatitis B Vaccine
• Eating and Drinking in Laboratories
• Eye Protection
• Fire Alarm Response Procedures
• Fire and Life Safety Policies and Guidance
• Fire and Life Safety Code Requirements - Biomedical Research Building
• Fire and Life Safety Code Requirements - Anschutz Medical Campus
• Fire and Life Safety Code Requirements - JFK Building
• Fire and Life Safety Code Requirements - Research Bridge (UNDER CONSTRUCTION)
• Fire and Life Safety Code Requirements - School of Medicine
• Fire and Life Safety Code Requirements - School of Pharmacy
• Hepatitis B Exposure Assessment and Vaccination
• Human Gene Therapy
• Instructions for Shipping Biological Materials
• Laboratory Training & Safety
• Regulatory Compliance Procedures for Health & Safety
• Sink Disposal Guidelines

Student Coursebook

• Student Coursebook

Office of University Counsel

Auraria Higher Education Center
Campus Policies

• Campus Closure
• Campus Exclusive Sales and Services
• Campus Signage
• Smoke Free Environment
• Special Events Involving Alcohol

• Weapon on Campus

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CU System Policies

• Administrative Policy Statements
• Board of Regents Laws and Policies
• Faculty Handbook
• Officers & Exempt Professional Handbook
• Payroll & Benefit Services (PBS) Procedures Guide
• Performance Management Program
• Procurement Service Center
• Travel Office
• University Management Systems Policies Governing UMS Access and Security
• University Policy Guide
  

State of Colorado Policies

• Classified Staff Handbook

• Colorado Revised Statutes

• HIPAA Fact Sheet United States Department of Health & Human Services

• State of Colorado Fiscal Rules

• State of Colorado Human Resources Publications

• State of Colorado Human Resources Rules and Rule Making